Open the deposit interface
- Log in on SONAR
- Click on the button "Deposit a publication" in the header
If you don't see this button:
- Maybe you are not registered in your institution. Ask your administrator for the right to deposit a publication.
- Maybe you have a higher role (moderator, administrator). In this case, open the administration interface and click on "Deposits > Deposit a publication".
Step 1: Upload your file(s)
For text documents, use preferably the PDF format.
Step 2: Document metadata
The step 2 contains the document metadata. It is possible to:
- Enter the data manually
- Import the data from PDF uploaded in step 1
- Click on "Import metadata > Analyze uploaded PDF"
- This process retrieves fields like title, abstract, authors and corresponding affiliations, etc. but it does not guarantee 100% accuracy in all cases, it strongly depends on how contents are coded within the PDF.
- Complete or correct manually the extracted data.
- Import the data from swisscovery
- Search your document by the chosen criteria.
- To be sure to get a precise record, use the ID swisscovery (MARC 001). This is the numerical section at the end of a swisscovery permalink: https://swisscovery.slsp.ch/permalink/41SLSP_NETWORK/1ufb5t2/alma
Other metadata import methods are being prepared.
Step 3: Contributors
Enter or correct the data about the authors and contributors of the document. Ideally, enter an ORCID to be sure to uniquely identify a person.
If there is no contributors, you can remove the section and go to the next step.
Step 4: Projects
Eventually link the document to a research project in the context of which it was published. There it is possible to:
- Look for the name of a project already entered in SONAR
- Add a new project
Step 5: Diffusion
If you are a submitter, your submission will be validated by a moderator, to ensure that data is entered completely and correctly.
When you submit a document on SONAR, you must ensure that
- the document's authors allow it to be visible in SONAR
- the publication on SONAR does not infringe third party copyrights, especially publisher's copyright
Currently, more than two thirds of all scientific journals allow authors to archive a preprint or postprint version of the articles they publish. The "Sherpa Romeo" site lists in detail the conditions of a large number of publishers. The local head of your organisation and the moderators should also be able to provide assistance in this matter.